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Using the spelling and grammar checker

Overview

This feature must be enabled prior to use. Contact your account manager, or accountmanagers@responsive.io, to enable it.

We provide a spelling and grammar checker for any field with the Basic or Full Rich Text toolbar (only responses in full and basic rich text fields will be checked; the tool will not examine anything else). This feature is available for Projects, Section Templates, and the Content Library; it is not available for guests.

Our content tool does not store customer data, but it is processed by their servers. The servers are hosted in AWS in the US.

Once enabled:

  • You can select the variety of English you use, so the text in your documents is analyzed for any writing or grammatical issues or spelling errors within that variety. Available options include:
    • General English
    • US English
    • British English
    • Australian English
    • Canadian English
  • The spelling and grammar checker is available for your entire company. However, it can be turned on and off by users by clicking the Spellcheck and Grammar icon on the toolbar. If you disable the Spelling and Grammar Checker in the Organization Settings, you will have a spell checker but no grammar checker.

The tool automatically marks words that are not spelled correctly or are not grammatically correct. While hovering over the marked text, it displays corrected text options in a pull-down menu that can be used to replace it. Also, words can be added to the Dictionary so they are not marked in the future.

You want to provide a professional response to a questionnaire, and reduce the risk of content being misunderstood due to the mistakes in the text.

Select the applicable tab for your edition of Responsive.

  • Turning on the spelling and grammar checker

    Once enabled:

    1. Go to Organization Settings > Company Features > Overview Settings > Spellcheck and grammar.
    2. Turn on the toggle.
    3. Click Configure and select a language from the Language drop-down list.
    4. Click Save.

    Using the spelling and grammar checker

    1. Click the Spellcheck and Grammar icon on the toolbar.
    2. Respond to the potential errors:
      Note: The Spelling and Grammar Checker marks potential errors differently depending on the type of error. 
    3. Spelling suggestions are underlined in red. Hover over the underlined word to see the suggested corrections, then do one of the following:

      • Click the the suggestion to accept it.
      • Click Add to dictionary to add the word to your dictionary. The spelling and grammar checker will not mark it again.
      • Click Ignore to ignore the suggestion.
    4. Grammar and readability suggestions are underlined in yellow. Hover over the underlined word or phrase to see the suggested corrections, then do one of the following:

      • Click the the suggestion to accept it.
      • Click Disable Rule to disable the type of suggestion. The spelling and grammar checker will not mark it again.
      • Click Ignore to ignore the suggestion.

  • Essentials features are subscription-based and may not be available for all users. Contact your account manager, or accountmanagers@responsive.io, for more details.

    Turning on the spelling and grammar checker

    Once enabled:

    1. Go to Organization Settings > Company Features > Overview Settings > Spellcheck and grammar.
    2. Turn on the toggle.
    3. Click Configure and select a language from the Language drop-down list.
    4. Click Save.


      Using the spelling and grammar checker

      1. Click the Spellcheck and Grammar icon on the toolbar.
      2. Respond to the potential errors:
        Note: The Spelling and Grammar Checker marks potential errors differently depending on the type of error. 
      3. Spelling suggestions are underlined in red. Hover over the underlined word to see the suggested corrections, then do one of the following:

        • Click the the suggestion to accept it.
        • Click Add to dictionary to add the word to your dictionary. The spelling and grammar checker will not mark it again.
        • Click Ignore to ignore the suggestion.
      4. Grammar and readability suggestions are underlined in yellow. Hover over the underlined word or phrase to see the suggested corrections, then do one of the following:

        • Click the the suggestion to accept it.
        • Click Disable Rule to disable the type of suggestion. The spelling and grammar checker will not mark it again.
        • Click Ignore to ignore the suggestion.

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