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Using Distribution Lists

Overview

You can use distribution lists to communicate with all users at once, rather than sending individual emails. This feature allows you to:

  • Assign a section to a distribution list, so that any user in a group can author or review questions.
  • Use @username distribution lists to post comments to groups of users.

Select the applicable tab for your edition of Responsive.

  • Adding and Activating Distribution Lists

    1. Go to Organization Settings > User Management > Manage Users and click Add Members.
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    2. Enter the distribution list email and click Next.
    3. Complete the user details and click Save.
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    4. Search for the user ID using the Account Not Verified filter.
      mceclip1.png
    5. Click the group name.
      mceclip1.png
    6. Click More and select Send Activation Code to send a five-digit code to the email addresses associated with the newly added distribution list.
    7. Copy the activation code from the email.
      mceclip4.png
    8. Paste the activation code in the Activate User window and click Activate.
      mceclip1.png
      • The account is activated and a success message appears at the bottom right of the page.
        mceclip2.png
      • The status is changed from Not Verified to Active.
    9. Click the Edit icon to update the first and last name (optional).
      mceclip0.png

    Using @username to Send Project Comments to a Distribution List

    Project team members can connect with groups of subject matter experts (SMEs) or users by typing @username, where the user name in the distribution list name, in the Comments field.

    mceclip0.png

    A distribution list must added to the project team before you can use this feature to send comments to members of your distribution list.

    mceclip2.png

  • Essentials features are subscription-based and may not be available for all users. Contact your account manager, or accountmanagers@responsive.io, for more details.

    Adding and Activating Distribution Lists

    1. Go to Organization Settings > User Management > Manage Users and click Add Members.
      mceclip0.png
    2. Enter the distribution list email and click Next.
    3. Complete the user details and click Save.
      mceclip0.png
    4. Search for the user ID using the Account Not Verified filter.
      mceclip1.png
    5. Click the group name.
      mceclip1.png
    6. Click More and select Send Activation Code to send a five-digit code to the email addresses associated with the newly added distribution list.
    7. Copy the activation code from the email.
      mceclip4.png
    8. Paste the activation code in the Activate User window and click Activate.
      mceclip1.png
      • The account is activated and a success message appears at the bottom right of the page.
        mceclip2.png
      • The status is changed from Not Verified to Active.
    9. Click the Edit icon to update the first and last name (optional).
      mceclip0.png

    Using @username to Send Project Comments to a Distribution List

    Project team members can connect with groups of subject matter experts (SMEs) or users by typing @username, where the user name in the distribution list name, in the Comments field.

    mceclip0.png

    A distribution list must added to the project team before you can use this feature to send comments to members of your distribution list.

    mceclip2.png

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