Overview
Distribution lists can be used to communicate with all users at once, rather than sending individual emails. This feature allows you to:
- Assign a section to a distribution list, so that any user in a group can author or review questions.
- Use @username distribution lists to post comments to groups of users.
Select the applicable tab for your edition of Responsive.
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Adding and activating distribution lists
- Go to Organization Settings > Users > Manage Users and click Add New.
- Enter the distribution list email.
- Complete the user details and click Add Users.
- Click the Not Verified tab.
- Click the group name.
- Select Send Activation Code to send a five-digit code to the email addresses associated with the newly added distribution list.
- Copy the activation code from the email.
- Paste the activation code in the Enter Activation Code window and click Activate.
- The account is activated and a success message appears at the bottom right of the page.
- The status is changed from Not Verified to Active.
- You can click the Edit icon to update the first and last name (optional).
Using @username to send project comments to distribution lists
Project team members can connect with groups of subject matter experts (SMEs) or users by typing @username, where the user name in the distribution list name, in the Comments field.
A distribution list must added to the project team before you can use this feature to send comments to members of your distribution list.
- Go to Organization Settings > Users > Manage Users and click Add New.
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Essentials features are subscription-based and may not be available for all users. Contact your account manager, or accountmanagers@responsive.io, for more details.
Adding and activating distribution lists
- Go to Users > Manage Users and click Add New.
- Enter the distribution list email.
- Complete the user details and click Add Users.
- Click the Not Verified tab.
- Click the group name.
- Select Send Activation Code to send a five-digit code to the email addresses associated with the newly added distribution list.
- Copy the activation code from the email.
- Paste the activation code in the Enter Activation Code window and click Activate.
- The account is activated and a success message appears at the bottom right of the page.
- The status is changed from Not Verified to Active.
- You can click the Edit icon to update the first and last name (optional).
Using @username to send project comments to distribution listsProject team members can connect with groups of subject matter experts (SMEs) or users by typing @username, where the user name in the distribution list name, in the Comments field.
A distribution list must added to the project team before you can use this feature to send comments to members of your distribution list.
- Go to Users > Manage Users and click Add New.