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Mapping Tables in Microsoft Word Documents

Overview

Responsive can handle table content while importing and mapping Microsoft Word documents. This includes tables with one column, as well as two-column tables with a question column and answer column, and much more.

Within the configuration options, table content with similar styling can be auto-identified. The application will recognize the style guide of the table and can auto-configure the content, helping to save time during the mapping process.

See Import Mapping Options for a complete list of mapping definitions.

Select the applicable tab for your edition of Responsive.

  • Working with Basic Tables in Word Documents

    For a Word documents containing a basic two-column table structure with questions in one column and the answer column in the other, follow the steps below:

    1. Select the table, then click Table Properties from the Mark Options toolbar the comes up. This will bring up a window where you can configure the table's content.
      Mapping 1 Gif.gif
    2. Select the Question column header, then click Question.
      Mapping 2 Gif.gif
    3. Select the Answer column header, then click Answer. Select an Answer Type, and then click Save. When you have finished, save your changes. Note: If an answer cell has a table, it will appear twice in the export. Marking the table as an answer type will prevent this issue.
      Mapping 3 Gif.gif


    Working With Complex Tables in Word Documents

    For other, more complicated tables, the process is a little different. Follow the steps below:

    1. Select the table, then select Table Properties from the Mark Options toolbar that comes up. This will bring up a window where you can configure the table's content.
      Mapping 4 GIF.gif
    2. Select the question column header, then click Question. (Dock the toolbar if necessary.)
      Mapping 5 Gif.gif
    3. Select the answer column header and click Answer. Change the Answer Header text as needed for each column header and select an Answer Type, then click Save. When you are finished, click Save again.
      Mapping 6 Gif.gif

    Configuring Tables as Multi-Column Drop-down Answer Types

    A multi-column drop-down is used when there are multiple columns within a table, with the intent that an X is placed in the column as a response.

    To configure a table as a multi-column dropdown, follow the steps below.

    1. Select the table, then select Table Properties from the Mark Options toolbar that comes up. This will bring up a window where you can configure the table's content. Select the question column header, and then click Question.
      Mapping 7 GIF.gif

    2. Next, click and drag to select the answer column headers and then click Answer. The Value in File and Value in UI fields are automatically generated by the system from the table, but you can edit them if necessary. The Value in File is the column name from the imported file. Value in UI is what you want the responder to see when they are answering the questions. Standard Value allows you to equate values like Yes and True. For more information, see Creating Standard Responses. Click Save.
      Mapping 8 GIF.gif
    3. Change the Answer Header text as needed. Make sure the Answer Type is Multi-Column Dropdown. Click Save again. When you have finished mapping the table, click Save.
      Mapping 9 GIF.gif
  • Essentials features are subscription-based and may not be available for all users. Contact your account manager, or accountmanagers@responsive.io, for more details.

    Working with Basic Tables in Word Documents

    For a Word documents containing a basic two-column table structure with questions in one column and the answer column in the other, follow the steps below:

    1. Select the table, then click Table Properties from the Mark Options toolbar the comes up. This will bring up a window where you can configure the table's content.
      Mapping 1 Gif.gif
    2. Select the Question column header, then click Question.
      Mapping 2 Gif.gif
    3. Select the Answer column header, then click Answer. Select an Answer Type, and then click Save. When you have finished, save your changes. Note: If an answer cell has a table, it will appear twice in the export. Marking the table as an answer type will prevent this issue.
      Mapping 3 Gif.gif


    Working With Complex Tables in Word Documents

    For other, more complicated tables, the process is a little different. Follow the steps below:

    1. Select the table, then select Table Properties from the Mark Options toolbar that comes up. This will bring up a window where you can configure the table's content.
      Mapping 4 GIF.gif
    2. Select the question column header, then click Question. (Dock the toolbar if necessary.)
      Mapping 5 Gif.gif
    3. Select the answer column header and click Answer. Change the Answer Header text as needed for each column header and select an Answer Type, then click Save. When you are finished, click Save again.
      Mapping 6 Gif.gif

    Configuring Tables as Multi-Column Drop-down Answer Types

    A multi-column drop-down is used when there are multiple columns within a table, with the intent that an X is placed in the column as a response.

    To configure a table as a multi-column dropdown, follow the steps below.

    1. Select the table, then select Table Properties from the Mark Options toolbar that comes up. This will bring up a window where you can configure the table's content. Select the question column header, and then click Question.
      Mapping 7 GIF.gif

    2. Next, click and drag to select the answer column headers and then click Answer. The Value in File and Value in UI fields are automatically generated by the system from the table, but you can edit them if necessary. The Value in File is the column name from the imported file. Value in UI is what you want the responder to see when they are answering the questions. Standard Value allows you to equate values like Yes and True. For more information, see Creating Standard Responses. Click Save.
      Mapping 8 GIF.gif
    3. Change the Answer Header text as needed. Make sure the Answer Type is Multi-Column Dropdown. Click Save again. When you have finished mapping the table, click Save.
      Mapping 9 GIF.gif

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